What can AI agents take over in Staffing & light industrial operations?

tacitrun ships 17 Staffing & light industrial process blueprints — Job-order intake, Screen & match → shortlist, Candidate outreach & interview booking and Placement / assignment and more — each stating its inputs, outputs, KPIs and the points where a person stays in the loop. They are the starting point: the domain agents themselves are built by reading your own procedure, and every write they make waits for your approval.

High-value staffing / workforce-operations processes.

Recruiting & placement

Job-order intake

Capture an employer job order — role, shift, pay, site, headcount, screening rules.

Inputs
Job order · Role criteria · Screening rules
Outputs
Structured open order
KPIs it moves
Order capture time · Order data completeness
Systems it usually runs on
TempWorks (ATS)
Where a person stays in the loop
Ambiguous order confirmation

Screen & match → shortlist

Screen and rank applicants against role / shift / pay and tenant screening rules; produce a shortlist.

Inputs
Applicants · Open order · Work-eligibility / cert data
Outputs
Ranked shortlist with reasons
KPIs it moves
Time-to-fill · Shortlist quality · Screen-to-interview rate
Systems it usually runs on
TempWorks (ATS)
Where a person stays in the loop
Shortlist approval

Candidate outreach & interview booking

Contact shortlisted candidates (bilingual SMS/email), answer FAQs, and book interviews/orientation.

Inputs
Approved shortlist · Message templates (EN/ES)
Outputs
Booked interviews · Logged dispositions
KPIs it moves
30-min-callback SLA · Response rate · Interview show rate
Systems it usually runs on
TempWorks (ATS) · SMS · Email
Where a person stays in the loop
First outbound message approval

Placement / assignment

Create the worker assignment on the order and hand off to onboarding.

Inputs
Selected candidate · Open order
Outputs
Assignment · Onboarding handoff
KPIs it moves
Fill rate · Time-to-start
Systems it usually runs on
TempWorks (ATS)
Where a person stays in the loop
Assignment write approval

Scheduling & dispatch

Shift fill & dispatch

Match available, compliant workers to open shifts by skill, site, availability, and reliability.

Inputs
Open shifts · Worker availability · Compliance status
Outputs
Filled shifts · Coverage view
KPIs it moves
Fill rate · Time-to-fill · Coverage %
Systems it usually runs on
TempWorks (ATS) · SMS
Where a person stays in the loop
Assignment write approval

Reminders & no-show prediction

Send shift confirmations/reminders and flag likely no-shows (needs a schedule trigger — see runtime caveat).

Inputs
Upcoming shifts · Attendance history
Outputs
Confirmations · No-show risk flags
KPIs it moves
Confirmation rate · No-show rate
Systems it usually runs on
TempWorks (ATS) · SMS

Call-off → backfill

Intake a call-off, find eligible/compliant backfills, secure coverage, and notify the client.

Inputs
Call-off event · Eligible worker pool
Outputs
Backfill assignment · Client coverage notice
KPIs it moves
Backfill time · Redeploy rate · Coverage SLA
Systems it usually runs on
TempWorks (ATS) · SMS
Where a person stays in the loop
Backfill assignment write · Client notification approval

Workforce admin

Timecard reconciliation

Reconcile hours vs scheduled shifts, flag missing punches / overtime / mismatches pre-payroll; prepare, never commit, edits.

Inputs
Timecards · Scheduled shifts
Outputs
Pre-payroll exception report · Proposed edits
KPIs it moves
Timecard-exception rate · Exception catch rate
Systems it usually runs on
TempWorks (payroll)
Where a person stays in the loop
Any timecard edit

Attendance & absence tracking

Track attendance/absence and escalate problematic patterns.

Inputs
Punch data · Schedule
Outputs
Attendance record · Pattern escalations
KPIs it moves
Absence rate · Pattern-detection lead time
Systems it usually runs on
TempWorks (ATS)
Where a person stays in the loop
Disciplinary escalation

Worker pay Q&A

Answer worker paycheck/hours questions strictly from the tenant's data; never move money.

Inputs
Worker question · Pay/timecard data
Outputs
Grounded answer · Human handoff on low confidence
KPIs it moves
Answer accuracy · Deflection rate
Systems it usually runs on
TempWorks (payroll)

HR & onboarding

Worker onboarding

Collect I-9 / W-4 / direct deposit / IDs, validate completeness (not legal adjudication), provision portal, run a bilingual checklist.

Inputs
New placement · Onboarding checklist · Worker documents
Outputs
Completed checklist · Provisioned portal access
KPIs it moves
Onboarding cycle time · Doc completeness · First-day readiness
Systems it usually runs on
TempWorks (ATS) · Doc-gen · Email/SMS
Where a person stays in the loop
Document marked verified · Portal provisioning

HR Q&A (bilingual)

Answer PTO/benefits/policy/handbook questions grounded in the tenant's corpus (EN/ES); route out-of-corpus to a human.

Inputs
Worker question · Policy corpus
Outputs
Cited answer · Human handoff
KPIs it moves
Answer accuracy · Citation rate
Systems it usually runs on
Corpus (RAG) · TempWorks (ATS)

Safety & compliance

Safety & cert tracking

Track training/cert expiry, send renewal reminders, intake incident reports, collect required documentation.

Inputs
Cert/training records · Incident reports
Outputs
Renewal reminders · Incident records · Audit-ready log
KPIs it moves
Cert-expiry lead time · Doc completeness · Incident closure time
Systems it usually runs on
TempWorks (ATS) · Email · Doc-gen
Where a person stays in the loop
Compliance record write

Statutory compliance (IL Day & Temp Labor Act)

Track IL Day & Temporary Labor Services Act obligations (HB 2862 / HB 3641 — equal pay/notice/record-keeping); draft required notices.

Inputs
Assignment data · Equal-pay comparators · Statutory rules
Outputs
Required notices · Compliance audit log
KPIs it moves
Compliance-doc completeness · Lapse-prevention rate
Systems it usually runs on
TempWorks (ATS) · Doc-gen
Where a person stays in the loop
Every generated notice

Growth & service

Client / worker service

Answer service inquiries (order status, staffing requests, where-is-my-worker), triage, route, draft replies from corpus.

Inputs
Service inquiry · Order/assignment data
Outputs
Drafted reply · Routed escalation
KPIs it moves
First-response time · Resolution rate
Systems it usually runs on
TempWorks (ATS) · Email/SMS
Where a person stays in the loop
Any client commitment/promise

Sales development (employer prospecting)

Identify and qualify prospective employer clients, draft personalized outreach, book discovery meetings.

Inputs
Prospect signals · ICP criteria
Outputs
Qualified prospects · Booked meetings
KPIs it moves
Qualified meetings · Outreach reply rate
Systems it usually runs on
TempWorks (customers) · Email · CRM
Where a person stays in the loop
First outreach approval

Ops & client reporting

Compute fill/attendance/turnover/timecard KPIs, generate recurring client reports + internal ops digest, narrate variances.

Inputs
Fill/attendance/timecard data
Outputs
Client reports · Ops digest · At-risk-account flags
KPIs it moves
Time-to-fill · Fill rate · No-show rate · Days-sales-outstanding
Systems it usually runs on
TempWorks (ATS) · Doc-gen
Where a person stays in the loop
External report send

What a blueprint is, and is not

A blueprint supplies the vocabulary, the typical steps, the KPIs and the approval points for a process. It is a starting point, not a pre-built agent: tacitrun builds the domain agents by reading your own procedure, tests them against cases derived from it, runs them in shadow beside your team, and holds every write for a person. Your IT connects the systems and approves before anything goes live.

Questions people ask

How do I give an agent a reference document (e.g. a sample template) to use at runtime?
Two places, both drag-and-drop: (1) for ONE agent, open it → Knowledge tab → drop the file on “Documents it can look up”; (2) for the WHOLE process (available to every agent in it), the process page has a “Documents for this process” card — drop it there. For example, drop a sample proposal template for a Proposal Generator. Whatever the format — PDF, Word, Excel, CSV, HTML, text, OR a screenshot/image (PNG, JPG, etc.) — we handle it: documents convert to clean markdown (tables and headings preserved, not a flattened blob), and images/screenshots are read by vision (Claude) which transcribes all the text and describes what’s in them (e.g. a screenshot of an invoice becomes a markdown table of its line items). Then we cap it to a sensible size for efficient token use, chunk and embed it so retrieval is sharp. It’s added immediately (no IT approval needed, nothing hardcoded) and shows in the document list. From then on the agent searches it live every run and uses it as a reference — e.g. it drafts new proposals in the shape of your template. To have it ALWAYS apply a rule instead of just look it up, use “Teach it” on the same tab (or the Rules tab for enforceable policies).
What is the Salesforce Data Hygiene blueprint, and how do I use it?
It’s a pre-built end-to-end process (a "crew" of 5 domain agents) that replaces the manual job of cleaning up messy CRM data and re-importing it. In the Catalog it shows as a Blueprint with the problem it solves, the outcomes it delivers, and the process mapped to each domain agent: (1) Data Quality Auditor profiles the object and reports duplicates/blanks/malformed/stale records; (2) Duplicate Finder & Merger proposes human-approved merges; (3) Field Standardizer normalizes phone/state/country/titles/casing; (4) Data Re-import Loader picks up a cleaned file (SFTP/SharePoint/Drive) and UPSERTS each row by external ID — so re-runs update the same record instead of creating duplicates; (5) Import Reconciliation Auditor verifies the load matched the source. Adopt each step from the blueprint; we build a private copy in your workspace that you can adapt, connected to your own Salesforce. Every write goes through human approval until you trust it.
What’s a Skill vs a Blueprint?
A Blueprint is a starter process template. A Skill is a reusable knowledge pack a domain agent loads on demand at runtime.
Do you have blueprints for private equity / deal teams?
Yes. Pick "Private equity" in Blueprints to get the full deal lifecycle (origination → diligence → execution & close with IC + signing gates → value creation → exit), plus the cross-portfolio value-creation playbook as standardized levers (working capital, FP&A, pricing/margin, spend analytics, JML access) that deploy identically across every portfolio company. Human-approval gates are built into the deal-close and IC steps. On Ingest, choosing "Private equity" also offers starter templates — Deal Sourcing & Screening, DD Red-Flag Log, IC Memo & Approval, and 100-Day & Value-Creation Plan.

Why offload this process to tacitrun’s AI operating layer

tacitrun is built for exactly this handoff: a business team describes the process it already runs, and the platform turns it into governed domain agents that work across the systems you have, under your IT’s approval, with every write waiting for a person.

Built from your procedure, not a vendor template
Describe the process in plain English or hand over the SOP. tacitrun compiles it into a process graph and composes one domain agent per step, so the agents carry your rules, your exceptions and your vocabulary.
Tested against the process before it can act
Evaluation cases are derived from the graph itself, so a passing agent is one that does what your process says. Then it runs in shadow beside your team on real work before anyone lets it act.
Every write stops for a person
The approval gate sits on the actual call to Salesforce, Shopify, SendGrid, SAP or any connected system. A person accepts, modifies or rejects; the corrected version is what executes; the trace keeps the record.
Runs across the systems you already have
Built-in connectors, your own REST APIs or MCP servers, and on the Enterprise plan your own cloud project and your own models. The systems of record stay where they are; the layer does the work between them.
IT approves, business leads
Business users build and prove; IT connects the credentials, binds the fields and approves before anything goes live. Neither side inherits the other’s risk.

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